UNDERGRADUATE ADVISING

Curriculum and Undergraduate Affairs Manager: Antoinette (Toni) Moore

Undergraduate Advisor: Currently Unfilled

Advising is available to help current and prospective undergraduate students with course offerings, enrollment, the major, the minor, petitions, transfer courses, how to get involved with research, and more!

Click here to read through the Physics-Advising syllabus so that you can understand the scope of advising you will typically receive from staff in Physics as compared to advising you will typically receive from faculty in Physics.

 

Types of Advising in Physics

Until the Undergraduate Advisor position has been filled, the Curriculum and Undergraduate Affairs Manager will see and advise current and prospective students. 

Documents must always be submitted ahead of seeking advising, as the material must be reviewed by the staff ahead of the advising sessions. Click here for more information about submitting your document(s) for review. 

 

Advising for Prospective and Incoming Students

Please email advising@physics.ucsd.edu for advice/information.

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Physics-Advising will open for incoming freshman admits on August 8. Incoming freshman admits will need to contact PHYSICS through the Virtual Advising Center (vac.ucsd.edu) starting that day. Incoming freshman admits can schedule an appointment at this link starting in week 1 of fall term. 

Visiting summer sessions students are asked to read the Visiting Summer Student information and email advising@physics.ucsd.edu for questions not addressed in our posted information. 

 

Advising for Continuing UCSD Students & FA24 Incoming Transfer Students

Sending a message via VAC is the preferred and most efficient way to contact our office with questions. Questions submitted via VAC typically receive a response within 1-3 business days.

During campus closures, academic departments are closed, including department VAC portals. Please submit your message once the VAC re-opens. 

Fifteen-minute one-on-one appointments are available to current majors and incoming FA24 transfers via Zoom. Appointments are available in weeks 1-10 (or weeks 1-5 for each summer session). Appointments must be scheduled in advance.

To request an appointment, please follow these three steps:

  1. Read ALL past contact records and academic notices in the VAC from any/all units (not just past PHYS messages in the VAC). After that, proceed to step 2.

  2. Click here to submit relevant documents for review (note: we may process your document ahead of your appointment taking place, especially if it is time-sensitive). Then move on to step 3. 

  3. Starting June 24, click here to book your appointment.

If you need to cancel/reschedule your appointment: 

  • It is your responsibility to alert PHYSICS through the VAC at least 24 hours in advance of your appointment and to submit a new appointment request. 

If you miss your appointment and gave no notice that you need to cancel/reschedule:

  • You may request a new appointment. In most cases, your new appointment will need to be scheduled at least one week after the missed appointment. If your missed appointment falls in the last week of appointments for the term, your new appointment will need to be scheduled in the subsequent term.

Fifteen-minute one-on-one appointments are available to non-majors via Zoom.  Appointments are typically available in weeks 3-6 and week 10 (or weeks 2-5 for each summer session). Appointments must be scheduled in advance. When requesting an appointment, it is important to follow the steps below and provide all of the requested information. Pre-meeting info. will be sent along with your confirmed appointment day, time, and location. To request an appointment, please follow these three steps:

  1. Read ALL past contact records and academic notices in the VAC from any/all units (not just past PHYS messages in the VAC). After that, proceed to step 2.

  2. Click here to submit relevant documents for review (note: we may process your document ahead of your appointment taking place, especially if it is time-sensitive). Then move on to step 3. 

  3. Copy and paste the text below into a VAC message to PHYSICS and fill out the information before hitting submit.

Hi! I'd like to request an appointment with Physics Advising. Here are ALL of the days and times I can meet throughout a typical week of summer session 1 (8am - 3pm only):

Mondays:
Tuesdays:
Wednesdays:
Thursdays:
Fridays:

Here are the topics and questions I want to discuss:

Topic 1: 
My questions are: 

Topic 2:
My questions are: 

Topic 3:
My questions are: 

--------------------------------------------------------------------------------

What to do after submitting your appointment request:

  • Monitor your VAC for our reply with your appointment details and Zoom link. Check your VAC regularly after receiving email or text notifications that we've posted our reply. If you missed any of the three steps above, you will be required to begin the appointment scheduling process again to complete any/all missed step(s).

If you need to cancel/reschedule your appointment: 

  • It is your responsibility to alert PHYSICS through the VAC at least 24 hours in advance of your appointment and to submit a new appointment request. 

If you miss your appointment and gave no notice that you need to cancel/reschedule:

  • You may request a new appointment. In most cases, your new appointment will need to be scheduled at least one week after the missed appointment. If your missed appointment falls in the last week of appointments for the term, your new appointment will need to be scheduled in the subsequent term.

 

Upcoming Closures

Physics Advising closes in correlation with campus closures. When the VAC closes, advising is unavailable (there are no drop-ins or appointments, and VAC messaging is also unavailable). Please take note of upcoming VAC closures:

Holiday

Campus Closed 

VAC Closes 

VAC Re-Opens 

Veteran’s Day

November 10

November 9 at 12pm

November 13 at 8:30am

Thanksgiving

November 23-24

November 22 at 12pm

November 27 at 8:30am

Winter Break

December 25-January 1

December 22 at 12pm

January 4 at 8:30am

Martin Luther King Jr. Holiday

January 15

January 12 at 12pm

January 16 at 8:30am

President’s Day

February 19

February 16 at 12pm

February 20 at 8:30am

Cesar Chavez Holiday

March 29

March 28 at 12pm

April 1 at 8:30am

Memorial Day 

May 27

May 24 at 12pm

May 28 at 8:30am

Juneteenth

June 19

June 18 at 12pm

June 20 at 8:30am

Independence Day

July 4

July 3 at 12pm

July 5 at 8:30am

Labor Day 

September 2

August 30 at 12pm

September 3 at 8:30am