Meeting Room Reservations & Use

To view meeting room schedules, click “View All Meeting Room Schedules” and choose the room name from the sidebar. Be sure to check for the latest updates before submitting a request.
👉 View all meeting room schedules

Meeting Room Guidelines

Please help us keep our meeting rooms clean, functional, and ready for the next user by following these guidelines:

  • Return chairs, tables, and equipment to their original setup.

  • Erase whiteboards and clean writing surfaces.

  • Remove personal items and trash.

  • Clean up food, drinks, and spills.

  • Turn off or log out of all equipment.

  • Report any issues to your booking contact.

Room Booking & Contact Information

To reserve a room, simply email the appropriate contact below based on the type of event or activity:

For scheduling thesis defense events and related practice sessions, please contact Sharmila Poddar to reserve a room and ensure proper setup.

For undergraduate student club reservations, email Toni Moore and follow the instructions provided in the Department Handbook.

For graduate student club reservations, please email Sharmila Poddar for assistance with booking a room.

For seminar, colloquium, or other event reservations that are not related to recruitment, please email Grace McDonald for room booking and setup coordination.

For any other meeting reservations not covered above, please email your Faculty Assistant for assistance with room booking.

 

Room Details

View photos, seating capacity, equipment, and access information for each meeting room.

Mayer Hall 3405
Mayer Hall 3405

Capacity: Seats 12–14 people at the table; up to 18–25 with additional side seating (against the wall)

Equipment: Overhead projector (projects onto whiteboard wall)

Access: Keycard required

Mayer Hall 4322 / Mayer Room
Mayer Hall 4322 (Mayer Room)

Capacity: Seats 55–60 people

Equipment: Overhead projector (projects onto whiteboard wall)

Access: Keycard required

Mayer Hall 4681
Mayer Hall 4681

Capacity: Seats 10–12 people

Equipment: Overhead projector (facing whiteboard) and TV setup

Access: Keycard required

Mayer Hall 5301
Mayer Hall 5301

Capacity: Seats 12–24 people; with additional side seating, accommodates up to 30 people

Equipment: Overhead projector (center of the room)

Access: Keycard required

Mayer Hall 5623
Mayer Hall 5623

Capacity: Seats 13–15 people at desks, with additional seating for 10 at the back; total capacity approximately 23–25 people

Equipment: Overhead projector, whiteboard, and chalkboard

Access: Keycard required

Mayer Hall 5681
Mayer Hall 5681


Capacity: Seats 8 people at the table; with additional side seating (near the window), accommodates up to 15 people

Equipment: TV setup (may be used for screen sharing; no overhead projector)

Access: Keycard required