Please see campus policies on Confidentiality of Student Records which are based on the Family Educational Rights and Privacy Act (FERPA). Please refer students to the VAC if they would like to file a FERPA waiver to allow you to communicate information about a student record to a third party.

The use of third-party educational tools is governed by the campus to ensure compliance with student privacy laws, regulations, and guidelines. Please click here and ensure you are in compliance with campus requirements ahead of starting to use a third-party educational tool.

Click here to see campus policies on relationships between undergraduates and UCSD employees. The Office for the Prevention of Harassment and Discrimination (OPHD) is responsible for receiving complaints and investigating suspected violations of this policy and for providing appropriate training to the campus community. Academic Personnel Services (APS) is responsible for ensuring that the disciplinary process for violations of this policy is handled in accordance with the Academic Personnel Manual and campus delegations of authority.

Please make sure to conduct and grade your course in accordance with campus policy (complaints/concerns will be reported to and reviewed by the department (and potentially campus) leadership).

• Policy on Syllabi for Courses
• Policy on Exams
  • Policies and Expectations on Final Exams
• Policy on Grades
• Faculty Code of Conduct
• Policy on Integrity of Scholarship
• All EPC Policies

Please click here for the Physics Department's policies and procedures related to Credit by Examination for physics courses. 

The UCSD catalog specifies which courses are only available on a P/NP (Pass/No Pass) or S/U (Satisfactory/Unsatisfactory) basis. All other courses can typically be taken for either a letter grade or P/NP (or S/U).

However, if the course is intended to fulfill requirements for a major, minor, or General Education (GE), the student should check with the owner of their major/minor/GE-program to determine if a specific grading option is required. This can be done by contacting the department or unit through the Virtual Advising Center (VAC). For example, physics majors must take all courses that apply to their major for a letter grade, except for PHYS 199/199H, which is only offered on a P/NP basis.

As a requirement set forth by the U.S. Department of Education, UC San Diego instructors must certify whether students have commenced academic activity at the beginning of each term (https://adminrecords.ucsd.edu/Notices/2022/2022-6-6-2.html). 

If a student wants to audit your course they are to send you an email to request permission to audit; approval of the request is at your discretion and should also be communicated via email. If you approve a student's request to audit your course and you want to allow the student to see your Canvas information, you must log onto Canvas and follow these instructions to add the student as an observer (the Physics Department cannot grant the student access to your course in Canvas). Auditing does not enable the student to enroll/waitlist the course. Auditors will not receive credit for the course, even if they choose to audit for the entire term and/or to complete work for the course. Without prior written consent from the instructor, auditors are NOT permitted to take exams in the course, nor be present in the classroom during any exams (this would be a violation of Academic Integrity). Audited courses do not apply as prereqs for future courses.

If you need assistance with setting up and auditor in your Canvas course, or are experiencing technical difficulties, please contact the Canvas Team. 

UCSD Extended Studies students seeking to enroll add themselves to Canvas while awaiting a decision on their enrollment request. Please do not add these students.

Please use the Student Queries in the BLINK Querylink tool to obtain enrollment data from past terms. The "Campus Class List Third Week" query provides data on past enrollments. The "Campus Grades" query provides data on grades for past courses.

Please see the campus resources for advising students.

Please see the campus resources for helping students in distress.

Please see the campus resources for helping students with basic needs.

All enrollment matters (prereqs, coreqs, waitlists, etc.) are handled by the Physics Department and not by individual instructors. 

Clearance to Enroll
Students must use EASy during the enrollment period to request clearance to enroll. 

• Undergrads seeking to enroll in graduate level courses: Students must adhere to the special policies and timelines in the Enrollment policies. 

• Special Studies courses (eg. PHYS 98, 99, 99H, 199, 199H, 298, 299): Ahead of submitting a Special Studies request in EASy, a student is expected to consult with you to discuss the terms of the course and must adhere to the Physics Department Instructions for Special Studies. Since the EASy request will be considered the syllabus for the Special Studies course, please carefully review the EASy request to make sure it accurately reflects what you've arranged with the student in terms of how the course will be conducted and graded. If the information in the EASy request needs correction, return the request to the student for revision (do not approve the request).

Enrollment Questions/Concerns

Students with enrollment questions/concerns should be informed that all enrollment matters (prereqs, coreqs, waitlists, etc.) are handled by the Physics Department.

• Undergraduate Students must contact the Physics Department through the Virtual Advising Center (VAC). 
  • Physics 1 & 2 Series students should first check the PHYS 1 & 2 Series FAQs to see if their question is addressed (visiting Summer students should also check our Visiting Summer Student webpage).
• Visiting Students, Extended Studies, and Graduate Students must contact the Physics Department at advising@physics.ucsd.edu. 

Instructors are expected to adhere to UCOP Guidelines for Academic Accommodations (see the Do's and Don'ts, especially). 

Students registered with OSD should follow the procedures on the OSD webpage to establish OSD accommodatons. Students and professors should contact the Physics Department OSD Liason, Dawn Love, with any questions.

For Use in Course Syllabi: Accommodations are specifically for students with documented disabilities as recognized under the Americans w/ Disabilities Act (ADA) and do not automatically apply to other students. To request accommodations for short-term or long-term disabilities, students should complete the required steps through the Office for Students with Disabilities (OSD). See the UCSD Physics OSD webpage for departmental guidance.

PHYS 1 and 2 Series students should see the PHYS 1 & 2 Series FAQs for a complete list of resouces. 

All others should be directed to the Physics Tutors list. 

The following information applies only to requests that are not related to Office for Students with Disabilities (OSD).

As the instructor of record, you are the only person authorized to approve or deny student requests for exceptions to attendance or exam policies. These requests must be submitted directly by the student and must comply with campus-wide exam policies.

Unless required by formal accommodations or university policy, approval is at your discretion.

If you approve a make-up exam:

• You are responsible for arranging and administering it. The department does not facilitate make-up exam scheduling or proctoring.

• If you want the student to used the Triton Testing Center (TTC), you must coordinate directly with the student and the TTC.

Students seeking an incomplete will need to contact their instructor, directly, to pose their request (effective Spring 2023, the campus no longer uses the "Incomplete" form).  In accordance with campus policies and procedures, here are the questions to use when working with students requesting incompletes:

• Did the student contact you to request an incomplete by the first working day after final examination week? If not, unfortunately, the student is not eligible for an incomplete. 
• Is the student's work of passing quality as of today? If not, unfortunately, the student is not eligible for an incomplete.
• Does the student have good cause to request an Incomplete, such as hospitalization or some other emergency? Incomplete grades should be considered only if there is good cause; you are permitted to request documentation from the student to verify a student's circumstances, such as a medical note).
• Can the student successfully learn the rest of the course material, and complete the remaining course assignments independently? An incomplete isn't designed to help a student catch up on a significant amount of missed coursework throughout the term. If too much of the course has been missed, or if completing the remainder of the course independently is not appropriate, it's best for the student to repeat the course instead of receiving an incomplete. 
• Are you willing to create, administer, and grade all remaining exams and course assignments for the student before the end of the next regular term and enter the student's grade into eGrades by the end of the grading period in the next regular term (i.e. fall or winter or spring)? The student cannot be asked to repeat the course in a future term, or to participate in the course in a future term in any way/shape/form, even if you'll be the instructor.

If the answer to these questions is no, please inform the student that you are declining the request for an incomplete and that they will be assigned a grade in the course during the grading period. To explore other potential options, undergrads are advised to get in touch with their college through VAC (non-UCSD students should be asked to email the Department at advising@physics.ucsd.edu). Graduates, on the other hand, are recommended to contact their graduate advisor for the same purpose.

If the answer to these questions is yes, please inform the student that you are endorsing the request for an incomplete, that you will assign an I during the grading period, and be sure to provide them with all the following information:

• Remaining coursework and associated new due date(s)
• Remaining exam(s) and associated new exam date(s). 
  Note: You are expected to schedule make-up exams through the Triton Testing Center (TTC). The TTC indicates that exams should be scheduled well in advance (at minimum, the exam must be scheduled at least 3 days in advance). Please keep this in mind when planning Incompletes with students (you will need to make sure you have created the exam well enough in advance to have the TTC administer it). 
• A reminder that, per campus policy, incomplete grades DO NOT count towards prereqs for courses in a subsequent term. If a student wants to use a course towards a prereq for a course in a subsequent term they would need to wrap up the incomplete AND have their grade posted before the campus runs the "Missing Prereq Check" (typically during the middle of week 1 for the next term). If the grade in the missing prereq is posted after the drop has been processed but ahead of the end of the standard enrollment period, the student can seek to re-enroll through WebReg (existing waitlists cannot be bypassed).

The Physics Student Affairs unit advises students on various petitions (e.g., retroactive add/withdrawal, grading option change, etc.). The unit also facilitates the routing of requests on behalf of students and Physics faculty.

To ensure petitions and other documents are processed in accordance with current campus policies and procedures—and to ensure timely processing—any document needing review or processing by a member of the Physics Department must be submitted through the Physics Document Submission Portal. Please direct undergraduate students to our Petitions and Forms webpage, where they can learn how to properly draft their material and have it routed to all required reviewers and processors.

Once a student submits their petition through the Physics portal, the Undergraduate Affairs Team will route the material to the appropriate parties for review via email. They will also ensure that these parties are aware of the relevant campus policies when considering the document.

Undergraduate students seeking advice or assistance regarding petitions should be referred to the Undergraduate Physics Advising webpage, where they can view the full scope of advising options, including days, hours, and locations to receive advising.

Instructors in the Physics Department do not handle financial aid matters for students beyond the processing of the requied certifications of commencement of academic activity at the start of the term in which they are teaching (see Policies section, above). Similarly, Physics staff are not involved in financial aid. For any questions regarding financial aid, please direct students to the ​​​​​​ Student Financial Aid Office.

UNDERGRADS: Please refer undergraduates to the UG Physics Advising webpage so they can see the full scope of advising options available to them, days, hours, and locations. ​​​​​Please also share all of the bullet points below.

• Current Undergraduates: To reach out electronically, current UCSD undergraduates contact PHYSICS through the Virtual Advising Center (VAC). 
• Non-UCSD undergraduate: To reach out electronically, non-UCSD undergraduates email advising@physics.ucsd.edu.
• Incoming Admits who cannot yet access VAC: To reach out electronically, non-UCSD undergraduates email advising@physics.ucsd.edu.

GRADS: Please refer graduates to the Grad Physics Advising webpage so they can see the full scope of advising options available to them, days, hours, and locations. ​​​​​​Please also share all of the bullet points below.

• To reach out electronically, current graduate students email Sharmila Poddar. 
• To reach out electronically, prospecite graduate students email apply@physics.ucsd.edu.

Please see the campus procedures for addressing disruptive behavior in the classroom.

Classroom Changes Made by the Campus
You and your TAs must check the Online Schedule just before classes begin (for various reasons, the campus may have changed your classroom(s)). 

Room Access for Course components and Related Activities in Campus Space
You and your TAs must work with Facilities Management (858-534-2930) and Campus ITS for matters relating to room access and/or classroom technology. Per the campus, "If you have a class that arrives to a locked campus classroom or lecture hall at the scheduled class time, in order to get someone out to unlock that room as quickly as possible, please call Facilities Management directly at (858) 534-2930. Facilities Management is the unit that unlocks and locks all general campus classrooms and lecture halls each day, so they are the ones who can help the quickest. Please feel free to share this number with your TAs as well, just in case they need it."

• Podcasting: Please click here to see the steps to set up podcasting for your class in campus space.
• Clickers: Please click here to see the steps to set up iClickers for your class.

Room Access for Course Components and Related Activities in Department Space
You and your TAs must work with Dirk Johnson and the Office of Engineering Computing for matters relating to department room access and/or classroom technology. Contact these parties well in advance of your reservation to ensure that you know the process and timeline for getting keycard access to your room for you and any other parties who may need it (eg. TAs, students). Note: 2218 usually remains unlocked.

• Podcasting: At this time, podcasting is not available in department spaces.
• Clickers: Please click here to see the steps to set up iClickers for your class.

The UC San Diego Bookstore directly contacts instructors each term to collect textbook information. Instructors can submit their book orders through the provided options or contact the Bookstore for assistance. More information, including submission guidelines and deadlines, can be found on their Course Materials Web Page. Questions/Concerns about textbook matters should be directed to the Bookstore.

Please note: Federal laws detailed in the Higher Education Opportunity Act of 2008 (HEOA) indicate that required and recommended textbooks and supplemental materials for courses are to be listed in the Online Schedule at the time of course registration (ref. pg 33). 

Instructors can request desk copies directly from publishers. The UC San Diego Bookstore provides a helpful resource with publisher contact information and guidance for this process: Publisher Desk Copy Information. For additional assistance, the Bookstore’s faculty support team is available to help.

To place course materials on reserve for student use, please use the Library's online form: Submit a Course Reserve Request. Materials placed on reserve are available for limited loan periods (3 or 24 hours) to ensure equitable access. Submitting requests early helps ensure materials are available to students when needed.

The campus provides very basic supplies (eg. chalk, erasers for chalkboards, whiteboard cleaner, etc.) for teaching in campus spaces. The Department provides the following supplies for teaching in campus and dept. spaces:

• Whiteboard markers and cleaner
• Chalk and erasers
• Pads of paper (lined, graph, and blank)
• Pens (black and red)
• Batteries (AA & AAA)
• Laser pointers / wireless presentation remote controls

Pickup Information

Department supplies can be picked up at the front desk in from Mayer Hall Addition, Room 2623, during the academic year:

• Monday, Tuesday, Thursday, and Friday: 9:00 AM - 12:00 PM
• Monday, Tuesday, Wednesday, and Thursday: 1:00 PM - 4:00 PM

If you need other supplies for instruction, please contact Catherine McConney for guidance. Depending on the request, you may be referred to another staff member or need to wait for items to be ordered. To ensure you have what you need, please reach out well in advance.

Learn more about available lecture and lab demos here. Bradley Hanson is the manager of lower division lab equipement and demo equipment for all courses. Please contact Brad, direclty, with any questions/concerns about lab equipment and/or demos.

Please work with campus IT the day the shedule goes live to request any needed software for your course in the upcoming term. Go to: https://cinfo.ucsd.edu/CinfoForm.aspx. Once the campus processes your request, test to ensure the software is in good working order and follow up with campus IT with any questions/concerns. 

Instructors and IAs can request printing of copies of quizzes for physics courses from Triton Print & Digital Media. 

To Prepare to Place an Order: 

• Look over the steps to place an order and contact Dawn Love with any questions/concerns about the steps below well in advance of placing your order. 
• Check your UCSD email for the AUTHORIZED COA # sent to you by Dawn Love (you will need to enter this on your form). 
• Plan when you will send your quiz order. You need to send your quizzes to Triton Print & Digital Media well in advance so that quizzes can be reprinted if necessary ex. due to printing errors. 
• Instructors should decide who will pick up quizzes from Triton Print & Digital Media well in advance. Please note that the pick-up locations, CSC-A and Gilman Service Center, are located across campus from Mayer Hall. Instructors or IAs should make appropriate arrangements for transportation or schedule extra time for travel.

To Place an Order:

1. Click on and customize this blank order form. Enter all required information, noting the following:
   • Bill Copy to: Jasmyn Wuerthwein, Mail Code: 0354
   • Shipping: Enter your name, your phone number, The Physics Department, and your office building/room number. For pickup location, check either CSC-A (Campus Services Complex-A at 1 Greenhouse Lane) or Gilman Service Center (curbside service in Gilman Parking Structure).
   • Project Name: Files sent to tritontritonprint@ucsd.edu
   • Fill in the details needed for your exam ex. 2 sided, staple, collate etc.
2. On Upper top right, you will need to include the AUTHORIZED COA # sent to instructors by Dawn Love
3. On the lower right side, please include the date submitted and date due. Under "other information” please include your email address and any additional details.
4. Email your customized order form along with the quiz files to tritonprint@ucsd.edu. Please allow at least 2 business days to process your order. You should receive an email confirmation.
5. Pick up your Exam: You will receive an email from Triton Print & Digital Media when your order is ready for pick-up at CSC-A or Gilman Service Center.

If you have any questions or concerns regarding orders placed through Triton Print & Digital Media, please contact them at tritonprint@ucsd.edu or 858-534-3020 (Hours are 7:30am-5:00pm).

Please use the "Instruction Tools" on BLINK to see the days/times/locations of your course(s), to view course enrollment, and to download class lists (with email addresses). Please Note: Eligibility to access the Instruction Tools on BLINK is based on completion of FERPA training. After completing FERPA training, please send your certificate of FERPA completion to physics staff member Michael Phan and request access to BLINK Instruction Tools.

Please note the following regarding non-UCSD students who enroll in UCSD classes through the Extended Studies Concurrent Enrollment program:

Concurrent Enrollment students are not matriculated, degree-seeking students, so they do not have access to TritonLink.  Because they do not enroll through TritonLink, they are not enrolled in the UCSD course, but are enrolled in a mirrored version of the course created by Extended Studies. As such, their names do not appear on your regular class rosters through BLINK. However, if a course is utilizing Canvas, Concurrent Enrollment students should have added themselves to the course on Canvas, and should show on the class lists there. Extended Studies prepares class lists ~week 6 of the term, after Concurrent Enrollment closes, and emails links to these (Dept. staff will forward the email with the link when we receive it). Questions regarding the class lists should be directed to concurrent@ucsd.edu. Questions regarding International/UPS students should be directed to ups-program@ucsd.edu. Questions regarding Canvas should be directed to the Canvas Team.

The campus creates a Canvas page for each course in the Online Schedule with an instructor assigned. Please click here to see when your course's Canvas page will be created. Please use Canvas to post your course syllabus, homework, announcements, and other course materials. Click here for a quick guide on setting up your course in Canvas before the term begins. Click here for a quick guide on wrapping up your course in Canvas at the end of the term. It is a good idea to use Canvas even if you choose to display course information on your personal website. Access to a course in Canvas site is limited to enrolled students (and waitlisters during the enrollment period, only). Canvas is managed by a central campus IT office and not by the Physics Department. If you need assistance with your Canvas course, or are experiencing technical difficulties, please contact the Canvas Team.
 

Extended Studies students add themselves to Canvas when requesting to enroll. Please do not add these students.

To learn about course evaluations and to see past evaluations please click here.

To enter grades, please use eGrades to enter student grades during the grading period and make sure to meet the initial grade submission deadline for the term. Sign in using your Single Sign-On username and password.

To correct a course grade, please follow the instructions here.

If you would like assistance with eGrades please review the eGrades information page, write to eGrades@ucsd.edu, or call 858-534-3144.

Please note the following regarding non-UCSD students who enroll in UCSD classes through the Extended Studies Concurrent Enrollment program:

Grades for Concurrent Enrollment students can be entered in eGrades, but only at the first log in. After that point, Concurrent Enrollment students won’t appear in eGrades and they will have to be submitted through this secure upload link. Please distribute the link as needed.

The Graduate Funding & TA Coordinator (Dawn Love) is the point of contact for TA hiring matters.

Please send TA, Tutor, Reader, and Grader preferences/questions/concerns directly to Dawn Love. Please refer students to the Student Jobs webpage to learn about applying to be an Instructional Assistant in Physics. 

Please note: A background check is required.

The Graduate Funding & TA Coordinator (Dawn Love) is the point of contact for TA hiring matters.

To help instructors anticipate the IA support for a course, the Physics department uses the general guidelines below based on course numbers and enrollment when assigning IAs to Physics courses. These guidelines are subject to change based on funding availability for our IA program.

• 1 Series Labs:
  • Each 50% TA manages 6 lab sections
  • Five Lab TA Coordinators (LTAC)
  • Undergraduate readers are provided
• GE Classes:
  • One TA at 25% effort
• 1 Series Lectures:
  • One TA at 25% effort
  • Supplemental undergraduate readers available upon request
• 2 Series Lectures:
  • Each 50% TA manages 3-4 discussion sections
  • Supplemental undergraduate tutors available upon request
• 2 Series Labs:
  • Two TAs present in each Lab section
  • Each 50% TA manages 3-4 lab sections
  • One LTAC in Phys 2BL and 2CL
  • Note: No LTAC in Phys 2DL
• 4 Series Lectures:
  • Approximately one 50% TA per 30 students
• Upper Division Core Series (100, 110, 130, 140):
  • Approximately one 50% TA per 30 students
• Upper Division Labs (120, 122, 124, 133, 173):
  • Approximately one 50% TA per 25 students
  • Supplemental undergraduate tutors available upon request
• Graduate Core Lectures:
  • One TA at 25% effort
• Other Graduate courses:
  • No TAs provided

Note: TA support is determined based on enrollment figures available at the time of assignment. If a course experiences significant enrollment growth after assignments are made, the department may not be able to provide additional support.

The normal teaching load is three courses per year (one course relief is typically granted for assistant professors in their first two years). Please see the Physics Department Teaching Assignment policies. 

Click here to see past teaching plans. Click here to see the current teaching plan. 

1. The department alerts professors that the annual call for teaching preferences and leaves will be coming out soon.
   • This will serve as the singular call for faculty to provide this specific information. The Chair will personally review faculty submissions and coordinate with the Physics Business office staff to facilitate the necessary campus and system-wide procedures to formalize faculty plans.
     
     Moreover, the Chair will instruct the Vice Chairs to construct the teaching schedule while considering faculty plans. It's important to note that any late reporting of plans may not be accommodated. Therefore, the Chair urges faculty to carefully consider their upcoming plans to ensure that they're ready to report all essential information upon receiving the call and to review the information on this webpage to ensure preparedness to respond to the call.
2. The department sends out the annual call.
3. Professors respond to the call by the deadline.
4. The department looks at all preferences and builds the teaching plan.
5. The department notifies professors of their teaching assignments via the Instructional Scheduling Assistant (ISA).
6. Professors acknowledges their teaching assignments in the ISA.
7. The department publishes the teaching plan on the department website.

Some courses have special requirements:

• Faculty teaching core undergraduate and graduate courses are expected to make use of multiple evaluation components, including more than one exam and/or graded homework assignments when assigning grades for the course.
• To ensure consistency in education to students in core courses tied to curriculum, instructors teaching courses in the 1, 2, and 4 series, as well as core UD and 1st-year grad courses, must agree to follow the curriculum outlined here (contact Toni Moore if you are unable to access the link).
• Since Special Topics courses (i.e. 39, 39L, 139, 239) are not required to meet dept. needs, requests to teach these courses will be considered after all dept. needs have been met. 

Some courses have special scheduling:

• ​​If requesting PHYS 2BL, 2CL, 2DL the lecture portion of the course likely be placed in the late Monday afternoon or evening by the campus.
• If requesting double or triple teaching, be prepared to create multiple versions of quizzes/exams according to the number of sections you are assigned to teach if we are unsuccessful in securing campus space for back-to-back and/or same-day-same-time course components.
• Major-related courses must have coordinated scheduling, as students are required to take combinations of courses in the same term.

Faculty report ALL potential plans for buyout, sabbatical, use of accrued teaching relief, and/or term(s) off on the google form used to report teaching preferences and plans for the upcoming academic year. This information will go to the Department Chair and will then be distributed to the Vice Chairs, Business Office, and Student Affairs team so that all required steps can be taken to have the information fully considered and processed in accordance with campus UC and departmental policy. 

My Assignments and/or Teaching Relief - Rick Averitt (Graduate), Andrew Meyertholen (Undergraduate)

Buyouts - Jasmyn Hornbuckle Wuerthwein 

Sabbaticals - Jasmyn Hornbuckle Wuerthwein 

Administrative/Tech issues w/ teaching call form, course scheduling - Toni Moore

Instructional Assistant Hiring Hiring - Dawn Love 

Please Note: If contacting a Physics staff member,  you can expect an initial reply regarding the your matter within 2 business days, excluding campus holidays. Please note that the submission day is not included in this timeframe.

The Curriculum Manager (Toni Moore) is the point of contact for course scheduling matters.

In addition to the info. below, please read the info. here.

The Curriculum Manager (Toni Moore) is the point of contact for course scheduling matters.

Problem Sessions (PBs) are typically used for going over homework. Though PBs appear in the Online Schedule, PBs are not formal parts of classes and so students cannot be required to participate in these sessions and the ability to succeed in the class cannot be dependent upon participation in these sessions. 

Instructors/TAs must send PB session requests to Toni Moore and must include ALL of the following information (incomplete requests will not be consdiered):

• The specific course and section (eg. PHYS 2B A00)
• The weeks you want your PB session to meet for the particular section (eg. weeks 1-10)
• (1) The preferred day, (2) start time and (3) end time for your PB session for the particular section (be specific). If providing multiple options, provide a list with multiple options, you must provide 1, 2, and 3 for each option you list. 
• The minimum number of seats for your PB session.for the particular section

After contacting Toni with the required information, you can expect an initial reply regarding the request within 2 business days, excluding campus holidays. Please note that the submission day is not included in this timeframe.

Campus procedures indicate that PB session requests in campus space will begin being scheduled after week 2. If you want your PB sessions to start in week 1 of the term, the campus will be alerted so they can look into granting an exception to their standard procedures. The campus has indicated that "classes will always take priority over these types of requests, so reserving space during popular times on TR will be much less likely than MWF or after 5pm. If you are requesting a problem session anytime between 8am-5pm, then it should be scheduled at a standard teaching time (i.e., M 3-3:50pm, not M 3:15-4:30pm)."

The Curriculum Manager (Toni Moore) is the point of contact for course scheduling matters.

Review Sessions (RE) are typically used to help students prepare for the final exam). REs are not formal parts of classes and so students cannot be required to participate in these sessions and the ability to succeed in the class cannot be dependent upon participation in these sessions. RE sessions are only scheduled upon request by the instructor/TA (requests can be submitted anytime after the schedule goes live). REs can be run by the instructor and/or by the TA, however,  if TA is asked/expected to run a REs, this must be listed on the TA Responsibility form they were given as part of their employment expectations.

Instructors/TAs must send RE session requests to Toni Moore and must include ALL of the following information (incomplete requests will not be consdiered):

• The preferred day, start time and end time for your RE session (eg. December 6 from 6p-750p). If listing several options, list them in order from most-to-least preferred (eg. December 6 from 6p-750p or December 5 from 2-350p or December 5 from 6-750p)
• The minimum number of seats for your RE session.
• The modality of your RE session (in-person or remote)

After contacting Toni with the required information, you can expect an initial reply regarding the request within 2 business days, excluding campus holidays. Please note that the submission day is not included in this timeframe.

Please Note: Campus procedures indicate that processing of RE sessions offered in-person during final exam week will begin once the campus has ensured that all final exams that need a room have one assigned.  

Office Hours (OHs) specific times when professors or TAs are available outside of regular class sessions to meet with students. During office hours, students can ask questions, seek clarification on course material, get help with assignments, discuss grades, or address any other academic concerns they might have.

OHs are typically announced at the beginning of the semester and are held in the an office or virtually, depending on the course format. They provide a more personalized, one-on-one (or small group) opportunity for students to engage with their instructors outside of the classroom.

Instructors and TAs seeking to use department space for OHs must submit a request to Toni Moore. Requests must include ALL of the following information (incomplete requests will not be consdiered):

• The course and section you are associated with (eg. PHYS 1A A00)
• The day(s) of the week you hope to host office hours.
• The start and end times you hope to host office hours.
• The number of seats you would like the room to seat.

After contacting Toni with the required information, you can expect an initial reply regarding the request within 2 business days, excluding campus holidays. Please note that the submission day is not included in this timeframe.

After you have been assinged a room, refer to the "Access to Assigned Rooms, Technology in Assigned Rooms" information. 

The Curriculum Manager (Toni Moore) is the point of contact for new/revised courses.

The Department CEPs have carefully considered the boundary conditions. To comply with campus rules and ensure a workable system for Student Affairs, we need to take the following steps: [insert specific actions or steps].

The Curriculum Manager (Toni Moore) is the point of contact for new/revised curriculum.

The Department CEPs have carefully considered the boundary conditions. To comply with campus rules and ensure a workable system for Student Affairs, we need to take the following steps: [insert specific actions or steps].