Leave of Absences/Sabbaticals Info

PPM 230-10-Leave Policy for Academics
APM 740-Leaves of Absence/Sabbatical Leaves
UC Family Friendly Policies for Faculty

Faculty on academic-year appointments are expected to be in residence from the beginning of the Fall quarter through the end of the Spring quarter. Academic year appointees do not accrue vacation but may take vacations during the summer months. Fiscal year appointees are in service to the university throughout the year, except during official University holidays.

You may review all types of Academic Leaves and Accommodations.

Types of leave and approval authority are detailed in Academic Personnel Manual Section 740, and the Policy and Procedure Manual, section 230-10 (see URLs above) and are summarized below. Note that, during a period of unpaid leave, the faculty member is responsible for continuing enrollment in health care and certain other welfare plans. Check with the Department Benefits representative for details.


Absences up to 10 service days during the academic year

You must obtain absence approval from the Department Chair if you are going to miss a class or will be absent for even one day during the academic year. Furthermore, university insurance will only cover employees on pre-approved leave. Please fill out the DEPARTMENT OF PHYSICS ABSENCE FORM the chair will review for compliance. 


Leaves that are over 10 service days during the academic year

All leaves that exceed 10 service days require the ALAS form to be filled out and approved before the leave can commence. Please complete and return the ALAS form along with any other forms on leave that are being requested. In order for a faculty member to take an extended leave with pay, they will be required to forfeit sabbatical credit in accordance with PPM 230-10 and the table below.

Length of Leave Credits Forfeited

1-10 service days


11-15 service days


16-20 service days


21-25 service days


26-30 service days


Sabbatical leaves must be requested at least one quarter before the proposed leave. For example requests for Fall quarter, must be submitted by the beginning of Spring quarter. To request a sabbatical leave, download and complete the ALAS form. Return the ALAS form along with a detailed sabbatical leave plan, to department staff.

UCSD Academic Leave Policy

A sabbatical leave is a privilege accorded to qualified faculty to enable them to engage in intensive programs of research and/or study, thus to become more effective teachers and scholars and to enhance their service to the University.

Sabbatical Credit Accrual

Sabbatical credits are accrued at the rate of one credit for each full quarter of service at 50% time or more. Academic-year appointees can earn up to three credits in one year. Credits are not accrued during sabbatical leave, leave without pay and leave with pay for more than one quarter.

Effective Fall 2014, there is no longer an accrual maximum. Additionally, deans will have authority to approve the borrowing of up to one year’s sabbatical credit if the faculty member is in good standing and for a compelling reason.

To find out your sabbatical credit balance, please contact departmental administrative staff.

Sabbatical Leave Report

Faculty members are required to submit a detailed report of the results of the sabbatical leave, including an account of progress made and plans for completion of research and publication of the results. This report must be submitted to the department chair within 90 days of the faculty member’s return. The report will be submitted with any proposal for future promotions or merit increases.



    Sabbatical Leave Credit Usage

    The amount of credits necessary for different types and lengths of sabbatical leave are noted in the chart below.

    Type of Leave

    1 Quarter

    2 Quarters

    3 Quarters

    Sabbatical at full salary




    Sabbatical in Residence




    Sabbatical at 67% salary




    Sabbatical at 50% salary




    Sabbatical at 33% salary





    An accommodation is any measure put into place by the University of California in order to assist faculty and other academic appointees with balancing essential job duties and personal health.  Some accommodations are leaves, such as childbearing and parental bonding leave. A formal accommodation that involves modified duties is often the result of the interactive process.


    Some examples of accommodations that are NOT leaves and the paperwork or actions they require to initiate:


    • Any duties modification created by an interactive process with DisAbility Counseling & Consulting (DCC) that does not involve a reduction in percentage of time. Any accommodation negotiated during an interactive-process is initiated with Disability Counseling and Consulting Office guidance and designated paperwork.


    • Any duties modification related to pregnancy disability, initiated by a conversation with the department chair, that does not involve a reduction in percentage of time. Internal department paperwork, as appropriate, may be required by the chair. (PPM 230-15)


    • An Active Service-Modified Duties accommodation, per policy, that does not result in a reduction in percentage of time. Such requests require FAR form processing. (PPM 230-15)


    •  Change in Work Location, as referenced in PPM 230-10, that is a period of 60 days or less in which an academic appointee performs all of his or her normal duties from a remote location to facilitate conference attendance or because research and/or teaching activities require his or her absence from campus during the service period. This accommodation must be taken during a non-teaching quarter, and is most often taken in service to the university. None of an appointee’s duties while on Change in Work Location may be reassigned. Changes in Work Location require an ALAS and a memo from the candidate endorsed by the chair and approved by the dean. (PPM 230-10)


    • A Flexible Workload agreement as defined by the Family Accommodations Policy requires a memo from the candidate and an MOU. (PPM 230-15)


    • A Family Accommodations policy-related extension of the probationary period or request for deferral of academic review for an Assistant Rank appointee. These require FAR form processing. (PPM 230-15)



    Refer to the chart below for general types of leaves by category and consult the campus and systemwide leaves policies and MOUs for more detailed information about eligibility. Please note, accommodations that do not involve a leave component are not listed on the chart because they are not considered leaves.  See below for more information on accommodations. 


    Faculty and Academic Appointee Leaves by Leave Type