Buying & Paying for Goods & Services
Learn how to purchase goods and services in compliance with UC San Diego policies. This page provides guidance, tools, and resources to help faculty and staff make informed purchasing decisions, streamline transactions, and ensure proper financial stewardship.
- Policies and best practices for shopping for goods or services on behalf of the University. Access tools and resources that streamline the buy/pay process.
- Procure-to-Pay Decision Matrix
Use this guide to determine the appropriate purchasing method based on the type and cost of goods or services.
Procurement Card
The Procurement Card is the preferred method for buying many types of goods and services under $4,999. This reference provides basic guidelines and helpful information about your card.
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Becoming a Cardholder: please submit requests to Mike Phan, the department Procurement Card Administrator via Concur.
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Expensing Transactions: Expense transactions in Concur and regularly check your queue after purchases. Submit within 30 days.
Guide: How to Create an Expense Report and Expense a Transaction -
Card Updates and Actions: Make updates (e.g., name, mail code, cancellations) and requests (e.g., new card, limit/MCC changes, off-campus shipping) in Concur.
Guide: Procurement Card Action/Update Request -
Common Purchases & Transactions: View a list of allowable purchases and restricted items for Procurement Card use.
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Reporting Issues: To report a lost or stolen card or any fraudulent charges, call the number on the back of your Procurement Card immediately.
Other Ways to Buy
- Paying at on-campus retailers via Recharge
- Surplus Sales serves as an outlet to dispose of used, excess UCSD property.
- Purchasing supplies or equipment for the department through an auction